Searching the Archives section by hand involves visiting physical locations, such as government offices or libraries, to access and review corporate records. This process requires patience and attention to detail. Here’s a step-by-step guide on how to conduct a manual search in the archives section:

1. Preparation
Identify the Company: Obtain the exact name, registration number, or any other identifying information about the company.
Gather Necessary Documents: Bring identification, note-taking materials, and any preliminary information you have about the company.
2. Visit the Appropriate Office
Corporate Registry or Companies House: This is typically the local government office responsible for maintaining corporate records. Examples include the Companies House in the UK, the Secretary of State’s office in the US, or the Corporate Affairs Commission in Nigeria.
Check Office Hours: Verify the hours of operation and any specific requirements for accessing records.
3. Request Assistance
Consult Staff: Ask the staff for guidance on where to start your search. They can direct you to the right resources and provide instructions on how to use their record-keeping system.
4. Search Indexes
Company Indexes: These are alphabetical lists of all registered companies.
By Company Name: Search using the company’s name.
By Registration Number: If you have the company’s registration number, use it for a more direct search.
5. Locate Documents
Incorporation Documents: Look for the company’s articles of incorporation, bylaws, and any amendments.
Annual Reports and Filings: Review annual reports, financial statements, and other periodic filings required by law.
Directors and Officers: Find information on the company’s directors, officers, and shareholders.
6. Examine Additional Records
Legal Filings: Check for any legal documents such as lawsuits, liens, or other legal actions involving the company.
Ownership Changes: Look for records of mergers, acquisitions, or changes in ownership.
7. Copying and Recording Information
Take Notes: Write down or photocopy relevant information, such as document numbers, dates, and details of corporate actions.
Photocopy or Scan Documents: If permitted, photocopy or scan documents for your records. Be prepared to pay any associated fees.
8. Cross-Check Information: Verify Accuracy: Cross-check your findings with other available records, such as tax filings or market reports, to ensure accuracy.