Manual Search of Land Title Records: A Step-by-Step Guide
Searching land title records by hand is a meticulous process that involves visiting local government offices or archives to retrieve information about property ownership, liens, and other encumbrances. Here’s a step-by-step guide on how to conduct a manual search for land title records:

1. Preparation
Identify the Property: Obtain the exact address, legal description, or parcel number of the property.
Gather Necessary Information: Bring identification, note-taking materials, and any preliminary information you have about the property.
2. Visit the Appropriate Office
County Recorder or Registrar of Deeds: This is typically the local government office responsible for maintaining land title records. It might be called the Land Registry, County Clerk’s Office, or something similar depending on the location.
Hours of Operation: Check the office hours and any specific requirements or procedures for accessing records.
3. Request Assistance
Consult Staff: Upon arrival, ask the staff for guidance on where to begin your search. They can direct you to the right resources and may provide instructions on how to use their record-keeping system.
4. Search Indexes
Grantor-Grantee Indexes: These are alphabetical lists of all parties involved in property transactions.
Grantor Index: Lists sellers (grantors).
Grantee Index: Lists buyers (grantees).
Chronological Indexes: Some records may be organized by date, which can be useful if you know the approximate time of the transaction.
5. Locate Deeds and Documents
Deed Books: Look through physical deed books or microfilm that contain copies of recorded deeds.
Chain of Title: Trace the chain of title by finding successive owners of the property. Start with the current owner and work backward to the original grantor.
6. Examine Encumbrances
Mortgages and Liens: Check for any recorded mortgages, liens, or other encumbrances that might affect the property.
Easements and Restrictions: Look for any easements, covenants, or restrictions that could impact the use of the property.
7. Copying and Recording Information
Take Notes: Write down or photocopy relevant information, such as book and page numbers, document numbers, dates, and parties involved.
Photocopy or Scan Documents: Many offices allow you to photocopy or scan documents for a fee.
8. Cross-Check Information
Verify Accuracy: Cross-check your findings with other available records, such as tax records, to ensure accuracy